Every child born in the Philippines is required to have a birth certificate. Our Little Ahab is not exempted from this requirement so I went to Manila City Hall to request for his birth certificate from the Civil Registry Office.

Why do I have to go to Manila City Hall for my baby’s birth certificate instead of going directly to National Statistics Office? Well, the reason is that the hospital where Little Ahab was born is located in Manila. Another reason is that the birth certificate from the National Statistics Office (NSO) will only be available 6 months after Little Ahab’s birth.

Do you want to know how to obtain your birth certificate from NSO? Read my post "NSO Birth Certificate Delivery".

Requirements for Birth Certificate Request

The following are the requirements when requesting for birth certificate from the Civil Registry Office:

1. Certificate of Live Birth from the hospital or the midwife

2. Application Form for Birth Certificate, which is available at the Civil Registry Office

3. 50 pesos for local copy of birth certificate, 160 pesos for SECPA with NSO authentication, 190 pesos SECPA with NSO authentication and transmittal, and 240 pesos for SECPA with NSO authentication and transmittal with supplemental

Procedure in Requesting for Birth Certificate from Manila Civil Registrar

Step 1: Get application form from the “Step 1” window. Fill out the form then return it to “Step 1” window with the photocopy of Certificate of Live Birth. The clerk might require you to show the original Certificate of Live Birth.

Step 2: Wait for your baby’s name to be called by the clerk at “Birth Certificate Application” window to get the form that already has the registry number and fee.

Step 3: Pay fee at the “Payment” window.

Step 4: Go to the “Scheduling” window to get the schedule when you should pick up the birth certificate. Don’t forget to get the claim stub.

Step 5: On the day indicated on your claim stub, go to the “Releasing Section” and show your claim stub and receive your baby’s birth certificate.

Requesting your baby's birth certificate from Manila City Hall are easy with the above 5 steps. I spent about 1 hour from Step 1 to Step 4. Manila's Civil Registry Office requires birth certificate applicants to return the next day just to get the birth certificate.

I previously posted about the 7 handy tips that you must know when renewing your Philippine passport. Those 7 tips will help you avoid mistakes that will cause hassle to your day in DFA Consular Office.

Now, in this post, I list the steps that I went through when I renewed my Philippine passport last December last year. Take note that the steps posted here is only for DFA Consular Affairs office in ASEANA Business Park located along Macapagal Boulevard, Paranaque City.

Before going further to the step-by-step procedure, you should know first the following requirements for Philippine passport renewal:

1. Your expired or expiring Philippine passport
2. e-Passport Application Form (with confirmed appointment) that you got from the DFA online appointment system
3. At least two valid IDs that contain your recent photo, refer to my post “Acceptable IDs for Philippine Passport Application” for the list of valid Ids
5. Photocopy of expired or expiring Philippine passport. The pages that you must photocopy are the page that contains your photo and details, and the last page of the Philippine passport.
6. Supporting documents that will prove your identity. These documents are optional but you should bring it just in case the DFA demands it. Read my post “Acceptable IDs for Philippine Passport Application” for the list of acceptable supporting documents.

Philippine Passport
(Source: Wikipedia)

Step-by-Step Procedure in Renewing Your Philippine Passport

Step 1: Set appointment in the DFA website

The very first step is by going to the DFA website to set an appointment for your Philippine passport renewal. Their system will let you choose the date and time when you will go to DFA – Consular Affairs Office. You can also set an appointment not only to the Consular Affairs Office but also to the DFA satellite offices around the country.

Read my post “How to Set an Appointment for Philippine Passport Application” to guide you in making an online appointment with the DFA.

Step 2: Appointment Verification

Enter Door 5 of the Consular Affairs Office and look for the booth where you can have your appointment and documents check. Make sure that you have the complete documents before proceeding to this step.

Step 3: Checking of Application Form and Requirements

Go to Door 1 – ground floor for another verification and checking of your passport renewal application form, IDs, and other requirements. This is the step where the DFA clerk assesses you application. Make sure that you already have the photocopy of your passport, your IDs, and other documents before going to this step. You’ll get a billing form in this step.

Take note that this is where you will spend a long time queuing in this step. I actually spent almost an hour waiting in line.

Step 4: Payment of Fees

Go to the second floor (of Door 1) and look for the Cashier Window where you can pay the fees for Philippine passport renewal. Just provide the Billing Form that you obtained in Step 3 when paying. Don’t forget your obtain your official receipt.

Step 5: Processing of Passport Renewal

Go to the booth where you’ll get the queue number then wait for your number to be called. This is the step for personal data encoding, photo capturing, and finger scanning. The queue for this step is also quite long so make sure you have a book or tablet to while away the time. Don’t forget to obtain the Claim Slip after this step.

Step 6: Claim Your Philippine Passport

Return to DFA Consular Affairs office on the date indicated on your Claim Slip. Enter Door 5 and go to the Releasing Section (Window 36) and give your official receipt and Claim Slip to the clerk. Wait for your name to be called to get your new Philippine passport.

I spent less than 30 minutes before I got my new Philippine passport. I suggest that you check if your name and other details in your passport are correct before you leave the DFA Consular Affairs office.

Take note that Philippine passports unclaimed for 6 months or more will be cancelled.

So these are the steps in renewing your Philippine passport in the DFA Consular Affairs Office. Please be reminded that DFA may change the procedures and the steps posted here might not be applicable in the future.


Do you have other concerns with the Philippine passport? Be guided by reading the following posts:

Tips on Applying for a Philippine Passport
How to Set an Appointment for Philippine Passport Application
7 Handy Tips for a Hassle-Free Renewal of Philippine Passport
How to Cancel Appointment for Philippine Passport Application
Acceptable IDs for Philippine Passport Application
Applying for a Passport? How to go to DFA Office

Share your questions or reactions regarding the renewal of Philippine passport by a leaving a comment on this post.